Office Administrator – Malta

Location: Malta

The Hornetsecurity Group is the leading cloud security provider in Europe, which protects the IT infrastructure, digital communication and data of companies and organizations of all sizes. Its services are provided worldwide via 11 redundantly secured data centers. The product portfolio covers all important areas of email security, including spam and virus filters, legally compliant archiving and encryption, as well as defense against CEO fraud and ransomware. With more than 400 employees, the Hornetsecurity Group is represented globally at several locations and operates in more than 30 countries through its international distribution network. The premium services are used by approximately 50,000 customers including Swisscom, Telefónica, KONICA MINOLTA, LVM Versicherung and CLAAS.

For our location in Malta we are looking for a motivated Office Administrator for 40 hours/week to start immediately or as soon as possible.

Job description details

Your job

  • You answer the office telephone and are the first point of contact, including welcoming visitors and providing hospitality.
  • You are responsible for deliveries, mail, and act as a contact person for employees and external contacts. In short – you are the “good soul” of the company.
  • You manage room bookings, ensure meeting rooms/communal areas are clean and tidy and available for visitors.
  • You order and maintain stationery, equipment, and office supplies.
  • You are the central interface for facility management and workmen.
  • You support travel management by processing travel expense reports.
  • You assist the finance department with basic book-keeping.
  • You manage varied special projects (e.g. office design, planning and organization of company events, optimization of the purchasing process, etc.).

Your profile

  • You have completed an apprenticeship or have a comparable qualification.
  • You have some experience in office management, secretarial work, at the reception or in an assistant position.
  • You are an organizational talent, know how to set priorities and stay calm despite high workloads.
  • You always keep track of things and have a careful and structured way of working.
  • You are characterized by flexibility and commitment and enjoy representing the company as a central contact person.
  • You have very good MS Office skills.
  • You have excellent English skills – both written and verbal.

Your benefits

  • Free space for innovation and independent action in a fast growing international company with a promising future.
  • Short decision paths and flat hierarchies in an open work atmosphere.
  • Personal and professional development opportunities.
  • Temporary Employee Exchange Program – we support you to work at our global office locations and explore the world (e.g. Malta, Madrid, Montréal, Washington).
  • Home-Office Option and flexible, trust based working time.
  • No dress code – you can come to work as you like.
  • Delicious coffee, tea, soft drinks and fresh fruits every day for free.
  • Free Book Policy – we will order your reference books.
  • Team events like Laser Tag, Escape Room or Get Together at our legendary beer truck – let yourself be surprised.
  • Be-Active Bonus – we’ll keep you healthy with an allowance to your membership in fitness and sports clubs.
  • Unlimited contracts – we’re looking for hornets to grow long term with us.
  • Office Dogs are welcome – you don’t have to leave your dog alone at home!

Your application form

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Viktoria Wagner | Jobs Hornetsecurity

Any questions?

Our Recruiter, Julia Klein, is at your disposal. You can call her +49 511 515 464-0, write her on WhatsApp +49 511 515 464-99 or send an email to