Content Control

Fine-grained filters and categorization

Content Control offers fine-grained setting options for the precise categorization and filtering of email attachments.

Centrally managed

The receipt of certain file formats can be centrally defined and monitored for the entire company.

Automatic quarantine or delivery without file attachment including notification

Emails with unwanted file attachments are placed directly under quarantine or alternatively forwarded to the recipient without the attachment. The recipient will be informed of this at the same time.

Simple policy amendments by the administrator

Where necessary, an administrator can grant the user access to blocked data upon request. Where it is necessary for a user group to receive certain attachments, a separate group profile can be created and maintained for this purpose on the Global Security Dashboard.

Infomail Handling

No more newsletters or ad mails in your inbox

The Infomail filter prevents the direct delivery of emails that have been classified as newsletters and informative mail.

Daily overview list for users

Thanks to the daily transparent report, users can decide for themselves which relevant newsletter they want to read. If users want to view certain newsletters immediately in the inbox, these can be put on the reports simply by clicking on the Whitelist.

Contingency Covering

Emails accessible at all times – even in the event of a system failure

Contingency Covering protects your email system effectively against failure. With 365 Total Protection, permanent access to your emails is ensured even if the Microsoft service is temporarily unavailable.

Automatic instant activation

It can be instantly activated within seconds without no loss of time or disruption of the communication path. This means that secure emails can still be directly accessed from Outlook for the duration of the system failure.

Malware Ex-Post-Alert

Notification in the event of emails that have been retroactively classified as malicious

Malware Ex-Post-Alerts are automatically generated messages sent to the IT Security department and Incident Response Teams in the event that subsequent analyses of the email metadata reveal that an email, retroactively classified as malicious, has been delivered to a user.

Detailed evaluation for Incident Response planning

The detailed evaluations of the attack provide information on the extent and possible counter-measures. User data is also visible in the Ex-Post-Alerts, which can be used to develop Incident Response measures.

URL Malware Control

Checks and secures all Internet addresses including download analysis

URL Malware Control secures all Internet addresses contained in your email communication using the Hornetsecurity web filter. In the process, downloads are also analyzed and secured.

Access via secure servers

The URL Malware Control Engine changes URLs received in emails in such a way that users surf on secure proxy servers when they call up the new URL.

Real-time analysis – Threat Defense Engines

The proxy servers analyze data streams in real-time with the Threat Defense Engines and the ATP Sandbox.
 

Link target check – URL Scanning Engine

Internet addresses in email attachments are also checked using the URL Scanning Engine. An attached document is left in its original form and only the target of the contained links is checked.

ATP Sandboxing

Dynamic analyses

The ATP Sandbox Engine is used to perform dynamic analyses. Email file attachments are opened in a number of different secure system environments, whereby their behavior is analyzed, logged and evaluated.

Real-time alerts

If malware is detected during the analysis, you will be informed, immediately and automatically, via a real-time alert.

Quarantine

The email will either be delivered or quarantined, depending on the result of the evaluation of the behavior analysis.
 

Reporting function

Thanks to a transparent reporting function, information on the dynamic analysis and the evaluation of the static malware analysis can be accessed centrally.

Forensic Analyses

 
Forensic Analyses mechanisms and algorithms rely more and more on artificial intelligence and use machine learning to detect and avert threats, fraud attempts and digital identity theft at an early stage. The following AI-based detection mechanisms are used in 365 Total Protection:
 
Intention Recognition System: Alerts when patterns, indicative of malicious intentions, are detected in the content
 
Fraud Attempt Analysis: Verifies the authenticity and integrity of metadata and mail content
 
Identity Spoofing Recognition: Detects and blocks faked sender identities
 
Spy-Out Detection: Fends off attacks carried out to obtain information that needs protection
 
Feign Facts Identifcation: Analyses the contents of messages on the basis of feigned facts
 
Targeted Attack Detection: Detects targeted attacks on specific individuals

eDiscovery

Complex searches in mere seconds

The eDiscovery feature enables complex real-time searches to be carried out in full-text indexed data in the archive that has been stored in a legally compliant manner. The precise filter options allow complex searches to be carried out in mere seconds.

User-friendly export from the archive

The search results are available immediately and any relevant emails can be exported from the archive into commonly-used formats according to mailbox and archiving period in the self-service web portal.

10-Year Email Retention

Permanent access to the email archive

The Email Retention enables you to access the email archive at any time according to the selected archiving period.

Easy delivery of archived emails

Archived Emails can be redelivered directly from the responsive web front-end.

Fast configuration

Adjust the basic settings for the archiving period and import or export emails with just a few clicks.

Email-Archiving

GDPR + GoBD-compliant and automated archiving

Email Archiving is done automatically, immediately when emails are received and sent. Different retention periods can be specified on the basis of applicable data protection regulations. Private emails can be marked by the user and individual users can be excluded from the archiving procedure. In-house email communication can also be archived.

Secure Websafe

Confidential communication for recipients without encryption

Secure Websafe enables emails to be encrypted and safely delivered even if the communication partner has no way of encrypting them at their end.

Forced encryption with the help of the Websafe

A message is sent to the personal https- and password-protected Websafe mailbox of the communication partner who does not use encryption technology. All future emails are delivered in encrypted form and can be read by the recipient via the Websafe mailbox.

Secure Cipher Policy Control

Managing the certification bodies

Within the context of Secure Cipher Policy Control, you can fine-tune the trust settings for certification bodies. Settings can be adjusted centrally by the administrator on a user basis. The public keys can be exported directly from the front-end.

Central TrustChain management

The entire TrustChain management can be organized and monitored centrally via the user interface. Advanced encryption options, such as Certificate Pinning, can be defined there.

Global SMIME/PGP Encryption

Cloud-based encryption technology

S/MIME certificates and PGP keys can be easily managed via the central user interface on the Security Dashboard. Encryption methods and guidelines can be generally or specifically defined for individual users, groups or domains.

Fully-automatic certificate management

You will no longer have to bother with obtaining and installing required certificates – Hornetsecurity will take care of this fully automatically. New certificates can be ordered via the user interface with just a few simple clicks.

Company Disclaimer

Legally compliant signatures

Legally required information can be added to all signatures within the context of the Company Disclaimer.

Standardized and legally compliant Disclaimer

Company Disclaimers are used to comply with legal requirements. With 365 Total Protection’s central “Company Disclaimer” function you can ensure that all legally compliant company information is incorporated throughout the entire company.

Group-based Disclaimer possible

All groups created in the Active Directory can be provided with their own Disclaimer, which is stored in a manner accessible to all groups.
 

Easy import of available Disclaimers

Already available Disclaimer details can be easily imported via a “What You See is What You Get” editor.

1-Click Intelligent Ads

Easy placement of advertising banners

1-Click Intelligent Ads enables you to add digital pop-ups, such as advertising banners and links, to your company-wide email signatures.

Ads with advanced control

You can adjust the relevant settings with just a few clicks, thus limiting the time for Intelligent Ads or organizing them according to their group allocation.

Userbased Individual Signatures

Central monitoring of signatures

The use of Userbased Individual Signatures enables central monitoring of the standardized structure, handwriting and formats of the signatures throughout your entire company.

Data from the Active Directory

Through the Active Directory integration, the contact details from users’ AD profiles are automatically added to their signatures.

Individually definable for groups and users

All users created in the Active Directory can be individually provided with their own signature – or, in the case of specified groups, their own Disclaimer –, which is stored in a manner accessible to all groups.

“What You See is What You Get” editor

The flexible editor enables templates to be intuitively created and displayed using the preview function.

Outlook Black & Whitelisting

Centrally managed from Outlook

With the Outlook Add-In, 365 Total Protection offers you an interface via which you can control the Hornetsecurity services independently and intuitively.

Create a Black- and Whitelist with just one click

In Outlook, with just one click you can decide which senders you want to put on your personal Blacklist or from which senders emails should always be delivered (Whitelist).

Threat Defense

Threat detection through in-depth analysis

The multi-stage in-depth analysis and filter systems detect new threats and attacks.

Threat Blocking

Incoming emails are blocked (rejected) if they are identified with a high degree of certainty as undesirable while the data connection with the Hornetsecurity servers is still in place. In Threat Blocking, a statistical 99% of attempts to deliver spam are reliably detected and averted. The subsequent analysis by Threat Intelligence guarantees you a detection rate of 99.99% for spam and 99.9% for viruses.

Threat Intelligence

Threat Defense is continuously developed and optimized by the Hornetsecurity Security Lab. Using AI-based algorithms, machine learning and other technologies, the detection mechanisms are constantly being upgraded so that your company security is always a step ahead of potential attackers. You are provided with a transparent picture of the type, frequency and objective of all intercepted attacks.

Compliance Filter

Extended filter functions and filter regulations

The Compliance Filter greatly increases the range of filter functions, whereby incoming and outgoing email communication can be automatically checked by applying self-defined filter regulations.

Searching the email body and header by regular expression

Using the filter functions, the email header and the email body can be searched for certain patterns using regular expressions.

Extended filter for subject and address of sender

With the help of the extended filter, certain email fields such as the subject or the sender can be searched using regular expressions.

Outgoing emails: BCC, redirecting, routing & automatic notification

With regard to outgoing emails, where the filter criterion is met a blind copy (BCC) can be added and the sender notified. The message can also be redirected or the route changed.

Many procedures for incoming emails: Rejection, redirection, spam/virus & BCC

Incoming emails that meet the criteria of the Compliance Filter can be rejected, redirected, marked as spam or virus or have a BCC added.

Email Live Tracking

Real-time mail flow analysis

Email Live Tracking enables you to monitor your entire email communication in real-time.

Status and encryption information

As part of the Email Live Tracking function, you will receive detailed information regarding the encryption method and the classification of incoming and outgoing Emails as well as the reason for the respective classification.

Individual filter and delivery options

Using extensive filter options, Live Tracking helps you find specific emails quickly and easily. Quarantined mails can be released by the user directly from the Company Security Management feature and delivered. Activities such as Black- or Whitelisting can also be performed.

Global Security Dashboard

Company Security Management

The Global Security Dashboard centralizes all the functions and results of your 365 Total Protection and offers you a complete overview of your company security. Depending on the services you booked, comprehensive information and statistics are displayed on the Dashboard.

Threat Overview und Threat Reporting

A graphic overview of all averted threats is available centrally. The incorporated Threat Reporting enables you to view all relevant details and statistics and to activate notifications depending on the particular situation. Different types of reports, such as comprehensive analyses or security alerts, can also be centrally created or viewed.

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