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Content Control offers fine-grained setting options for the precise categorization and filtering of e-mail attachments.
The receipt of certain file formats can be centrally defined and monitored for the entire company.
E-mails with unwanted file attachments are placed directly under quarantine or alternatively forwarded to the recipient without the attachment. The recipient will be informed of this at the same time.
Where necessary, an administrator can grant the user access to blocked data upon request. Where it is necessary for a user group to receive certain attachments, a separate group profile can be created and maintained for this purpose on the Global Security Dashboard.
| Content Control protects your e-mail communication from receiving or sending unwanted or unauthorized file attachments in keeping with your company policy. When running Content Control, umbrella terms and categories (e.g., .docmacro or .executable) may be blocked, for example in the default group (mailboxes that are not allocated to any particular group). For a department such as Marketing, however, the receipt of media files and macros can, on the other hand, be necessary for daily business: In this respect, one can create, for example, a group for the Marketing department and adjust the settings in Content Control so that only potentially dangerous, e.g. executable, file formats are blocked for this group. |
The Infomail filter prevents the direct delivery of e-mails that have been classified as newsletters and informative mail.
Thanks to the daily transparent report, users can decide for themselves which relevant newsletter they want to read. If users want to view certain newsletters immediately in the inbox, these can be put on the reports simply by clicking on the Whitelist.
| With the help of Infomail Handlings, the inboxes or smartphones of your users will no longer be flooded with newsletters and ad mails. Users are no longer distracted by the constant arrival of unimportant e-mails, thus making it easier for them to keep track of relevant business matters. |
Contingency Covering protects your e-mail system effectively against failure. With 365 Total Protection, permanent access to your e-mails is ensured even if the Microsoft service is temporarily unavailable.
It can be instantly activated within seconds without no loss of time or disruption of the communication path. This means that secure e-mails can still be directly accessed from Outlook for the duration of the system failure.
| Should the Microsoft services fail or the services be temporarily unavailable, this also affects your access to your mailbox. E-mails can then be neither sent nor received, which can harm your entire business processes. In such an event, Contingency Covering is your stand-by system, which – activated in mere seconds – keeps your e-mail correspondence up and running. |
Malware Ex-Post-Alerts are automatically generated messages sent to the IT Security department and Incident Response Teams in the event that subsequent analyses of the e-mail metadata reveal that an e-mail, retroactively classified as malicious, has been delivered to a user.
The detailed evaluations of the attack provide information on the extent and possible counter-measures. User data is also visible in the Ex-Post-Alerts, which can be used to develop Incident Response measures.
| In the event that delivered e-mails are subsequently found to be potentially harmful, the Ex-Post-Alert and the detailed evaluation enable your IT Security team to examine and secure the accounts or systems affected. This allows the threat to be rapidly contained. |
URL Malware Control secures all Internet addresses contained in your e-mail communication using the Hornetsecurity web filter. In the process, downloads are also analyzed and secured.
The URL Malware Control Engine changes URLs received in e-mails in such a way that users surf on secure proxy servers when they call up the new URL.
The proxy servers analyze data streams in real-time with the Threat Defense Engines and the ATP Sandbox.
Internet addresses in e-mail attachments are also checked using the URL Scanning Engine. An attached document is left in its original form and only the target of the contained links is checked.
| Received e-mails or file attachments can contain links that may lead to websites that offer malware-infested downloads. URL Malware Control protects you and your company against targeted and blended attacks and digital espionage, and notifies you of any direct attacks. |
The ATP Sandbox Engine is used to perform dynamic analyses. E-mail file attachments are opened in a number of different secure system environments, whereby their behavior is analyzed, logged and evaluated.
If malware is detected during the analysis, you will be informed, immediately and automatically, via a real-time alert.
The e-mail will either be delivered or quarantined, depending on the result of the evaluation of the behavior analysis.
Thanks to a transparent reporting function, information on the dynamic analysis and the evaluation of the static malware analysis can be accessed centrally.
| ATP-Sandboxing offers you protection against targeted and blended attacks. If, for example, malware is disguised and infiltrated as an e-mail attachment, Hornetsecurity ATP subjects these threats to comprehensive analyses and observes their behavior. As soon as an attack is detected, a message is automatically sent to your IT security team to inform them immediately of a potential threat. |
Forensic Analyses mechanisms and algorithms rely more and more on artificial intelligence and use machine learning to detect and avert threats, fraud attempts and digital identity theft at an early stage. The following AI-based detection mechanisms are used in 365 Total Protection:
Intention Recognition System: Alerts when patterns, indicative of malicious intentions, are detected in the content
Fraud Attempt Analysis: Verifies the authenticity and integrity of metadata and mail content
Identity Spoofing Recognition: Detects and blocks faked sender identities
Spy-Out Detection: Fends off attacks carried out to obtain information that needs protection
Feign Facts Identifcation: Analyses the contents of messages on the basis of feigned facts
Targeted Attack Detection: Detects targeted attacks on specific individuals
| Conventional analysis tools have difficulty detecting targeted personal attacks as these are extremely well disguised and the victim is attacked without the use of malware or malicious links. It is, in fact, more a matter of deliberately deceiving a particular person or exploiting their position within the company to obtain sensitive data or monetary items. To cover all facets of the potential behavior patterns of attackers, including for example the consequences of social engineering, Forensic Analyses recognizes malicious practices, such as conspicuous content patterns or faked identities, in detail. |
The eDiscovery feature enables complex real-time searches to be carried out in full-text indexed data in the archive that has been stored in a legally compliant manner. The precise filter options allow complex searches to be carried out in mere seconds.
The search results are available immediately and any relevant e-mails can be exported from the archive into commonly-used formats according to mailbox and archiving period in the self-service web portal.
| The extensive full-text search with its numerous filter functions enables you to find data quickly and precisely. E-mails in the archive can be searched by date, sender and other criteria, for example, so that the data searched for can be found in mere seconds. |
The Email Retention enables you to access the e-mail archive at any time according to the selected archiving period.
Archived Emails can be redelivered directly from the responsive web front-end.
Adjust the basic settings for the archiving period and import or export e-mails with just a few clicks.
| Business e-mail communication is subject to the same regulations regarding the statutory retention periods that apply for traditional written correspondence. The data must be retained and held available for a specific time. It must also be ensured that an auditor has access to the e-mails at any time. The 10-Year E-Mail Retention feature of 365 Total Protection provides the easiest and most legally-compliant access to archived data. |
Email Archiving is done automatically, immediately when emails are received and sent. Different retention periods can be specified on the basis of applicable data protection regulations. Private emails can be marked by the user and individual users can be excluded from the archiving procedure. In-house email communication can also be archived.
| For business purposes, it is essential to have your Emails archived in a manner that is both legally and audit-compliant. The 365 Total Protection Email Archiving feature offers the secure storage of sensitive content and enables easy management without any administrative effort. |
Secure Websafe enables e-mails to be encrypted and safely delivered even if the communication partner has no way of encrypting them at their end.
A message is sent to the personal https- and password-protected Websafe mailbox of the communication partner who does not use encryption technology. All future e-mails are delivered in encrypted form and can be read by the recipient via the Websafe mailbox.
| Secure Websafe protects the confidentiality of the e-mail communication with specific communication partners who do not use encryption technology. |
Within the context of Secure Cipher Policy Control, you can fine-tune the trust settings for certification bodies. Settings can be adjusted centrally by the administrator on a user basis. The public keys can be exported directly from the front-end.
The entire TrustChain management can be organized and monitored centrally via the user interface. Advanced encryption options, such as Certificate Pinning, can be defined there.
| With Secure Cipher Policy Control, 365 Total Protection enables you to specify the security criteria used in your e-mail communication by mouse-click and to adapt them to your requirements and your company policy. |
S/MIME certificates and PGP keys can be easily managed via the central user interface on the Security Dashboard. Encryption methods and guidelines can be generally or specifically defined for individual users, groups or domains.
You will no longer have to bother with obtaining and installing required certificates – Hornetsecurity will take care of this fully automatically. New certificates can be ordered via the user interface with just a few simple clicks.
| A powerful encryption solution is an absolute necessity. Global SMIME/PGP Encryption protects your entire e-mail communication from being altered or read by third parties without authorization until it reaches your communication partner. 365 Total Protection uses Global SMIME/PGP Encryption to protect your sensitive in-house content against unauthorized disclosure. |
Legally required information can be added to all signatures within the context of the Company Disclaimer.
Company Disclaimers are used to comply with legal requirements. With 365 Total Protection’s central “Company Disclaimer” function you can ensure that all legally compliant company information is incorporated throughout the entire company.
All groups created in the Active Directory can be provided with their own Disclaimer, which is stored in a manner accessible to all groups.
Already available Disclaimer details can be easily imported via a “What You See is What You Get” editor.
| Certain mandatory details are required in e-mail signatures due to various stipulations regarding business-related e-mail communication. The Company Disclaimer helps you to ensure that all your outgoing e-mails conform to the legally applicable guidelines and company policy, thus protecting the integrity of your company. By means of a group-based allocation, for example, individual branches can be provided with their own Disclaimers. |
1-Click Intelligent Ads enables you to add digital pop-ups, such as advertising banners and links, to your company-wide e-mail signatures.
You can adjust the relevant settings with just a few clicks, thus limiting the time for Intelligent Ads or organizing them according to their group allocation.
| Using the 1-click Intelligent Ads, you can support your external corporate communication with advertising banners and links, for example. For specific employees/employee groups and for a specified period of time, these can be quite simply integrated into the e-mail signatures. Social buttons with links to your company’s presence on the social networks can also be added automatically to each of your outgoing e-mails. |
The use of Userbased Individual Signatures enables central monitoring of the standardized structure, handwriting and formats of the signatures throughout your entire company.
Through the Active Directory integration, the contact details from users’ AD profiles are automatically added to their signatures.
All users created in the Active Directory can be individually provided with their own signature – or, in the case of specified groups, their own Disclaimer –, which is stored in a manner accessible to all groups.
The flexible editor enables templates to be intuitively created and displayed using the preview function.
| Every e-mail sent out by a company is not only relevant to the business, but is also your company’s business card. In terms of content, a company-wide standardized structure and the completeness of signature datasets are essential. In this context, all e-mail signatures also have the same visual design and layout. This task can also be allocated to the Marketing department or office management via the “What You See is What You Get” editor. |
With the Outlook Add-In, 365 Total Protection offers you an interface via which you can control the Hornetsecurity services independently and intuitively.
In Outlook, with just one click you can decide which senders you want to put on your personal Blacklist or from which senders e-mails should always be delivered (Whitelist).
| If you do not want to receive e-mails from one or several specific senders, you can put these on your personal Blacklist. With just one click directly in your in-box the selected senders can be added to the Blacklist to prevent e-mails from the same sender from being delivered to you in future. If an e-mail from a generally unobjectionable sender lands in Quarantine by mistake, thus appearing in the spam report, the “Whitelist” function can be used. E-mails from senders on your Whitelist will always be delivered to your in-box in future. |
The multi-stage in-depth analysis and filter systems detect new threats and attacks.
Incoming e-mails are blocked (rejected) if they are identified with a high degree of certainty as undesirable while the data connection with the Hornetsecurity servers is still in place. In Threat Blocking, a statistical 99% of attempts to deliver spam are reliably detected and averted. The subsequent analysis by Threat Intelligence guarantees you a detection rate of 99.99% for spam and 99.9% for viruses.
Threat Defense is continuously developed and optimized by the Hornetsecurity Security Lab. Using AI-based algorithms, machine learning and other technologies, the detection mechanisms are constantly being upgraded so that your company security is always a step ahead of potential attackers. You are provided with a transparent picture of the type, frequency and objective of all intercepted attacks.
| If an incoming e-mail (e.g. phishing or spam mail) constitutes a threat, the attack is immediately detected by the multi-stage filter systems of 365 Total Protection. Unwanted e-mails are directly rejected by the Threat Blocking function or detected in later analyses by Threat Intelligence and sent straight to Quarantine. In both cases, these e-mails will not be delivered to your mailbox. |
The Compliance Filter greatly increases the range of filter functions, whereby incoming and outgoing e-mail communication can be automatically checked by applying self-defined filter regulations.
Using the filter functions, the e-mail header and the e-mail body can be searched for certain patterns using regular expressions.
With the help of the extended filter, certain e-mail fields such as the subject or the sender can be searched using regular expressions.
With regard to outgoing e-mails, where the filter criterion is met a blind copy (BCC) can be added and the sender notified. The message can also be redirected or the route changed.
Incoming e-mails that meet the criteria of the Compliance Filter can be rejected, redirected, marked as spam or virus or have a BCC added.
| The Compliance Filter comes into play due to the individual definition of search terms and the resulting activities in various contexts. Incoming e-mails can, for example, be automatically categorized as clean, spam or virus, depending on the keywords that appear in the text. E-mails that exceed a certain size can be redirected. Messages that include the word “application” in the subject line, for example, can be automatically redirected to the HR department. |
Email Live Tracking enables you to monitor your entire e-mail communication in real-time.
As part of the Email Live Tracking function, you will receive detailed information regarding the encryption method and the classification of incoming and outgoing Emails as well as the reason for the respective classification.
Using extensive filter options, Live Tracking helps you find specific e-mails quickly and easily. Quarantined mails can be released by the user directly from the Company Security Management feature and delivered. Activities such as Black- or Whitelisting can also be performed.
| Email Live Tracking with user-defined settings offers users a complete overview of all Emails addressed to them. If an incoming Email has, for example, been classified as spam, you will receive comprehensive information and can individually determine any further interaction. This means that you can always quickly find any e-mail you are searching for and delivery options can be defined for the future. |
The Global Security Dashboard centralizes all the functions and results of your 365 Total Protection and offers you a complete overview of your company security. Depending on the services you booked, comprehensive information and statistics are displayed on the Dashboard.
A graphic overview of all averted threats is available centrally. The incorporated Threat Reporting enables you to view all relevant details and statistics and to activate notifications depending on the particular situation. Different types of reports, such as comprehensive analyses or security alerts, can also be centrally created or viewed.
| Comprehensive information can be recorded at a glance on the Global Security Dashboard. For example, you can see here which attack vector caused an attempted malware attack (e.g. file attachment, malicious link, fraud) and what sort of attack is involved (e.g. Trojan horse, ransomware, spyware). |
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