Office Manager – US

Job description details

Intro

We are looking for a motivated and energetic Office Manager to join our team at our location in Chevy Chase, MD.

In this role, you will be at the heart of our daily operations, ensuring a smooth, well-organized, and welcoming office environment that supports both employees and visitors.

This is a permanent position for 40 hours/week, with the possibility of part-time (25–30 hours/week).

Your Job

• You are responsible for the office management with all its multifaceted administrative and coordinating tasks and represent the company internally and externally.
• You are responsible for the „mailroom“ and act as a contact person for employees and external contacts. In short, you are the „good soul“ of the company.
• You ensure the smooth preparation and follow-up of meetings including catering.
• You are the central interface for facility management and support travel management by processing travel expense reports among other things.
• You ensure the procurement of office and work materials for the Washington DC office.
• You will take on and manage a variety of special projects (e.g. office design, planning and organizing company events, optimizing the purchasing process).

Your Profile

• You have already gained experience in office management, secretarial work, reception or as an assistant.
• You are a proactive and organizational talent, knowing how to set priorities.
• Thanks to your careful and structured way of working, you always keep track of things and want to help shape the necessary structures and processes.
• You are characterized by flexibility and commitment and enjoy representing the company as a central contact person.
• You have very good MS Office skills.
• You are communicative and a team player.

Your Benefits

• Free space for innovation and independent action in a fast-growing international company.
• Personal and professional development opportunities.
• Enjoy a healthy work & life balance: 20 vacation days and 10 sick days.
• Medical Care and Be-Active Bonus: we’ll keep you healthy with an allowance for your membership in fitness and sports clubs.
• 401(k) Plan – we care about your future.
• Team events and global meetings.

Additional note – Hornetsecurity participates in the E-Verify program to confirm the employment eligibility of all newly hired employees in the United States.